Theatre Coordinator, CNM2

Job Purpose  The role is responsible for the provision of a quality service in line with standards of Theatre nursing practice. As a key member of the management team. The Theatre Coordinator is accountable for the effective delivery of competent, compassionate, and efficient care for the Peri-operative patient, undergoing anaesthesia, surgery and/or procedure. His/her role includes clinical practice, human resources management, including staffing and evaluations, and financial management. The CNM2 Theatre coordinator will demonstrate managerial and leadership skills and facilitate effective communication with colleagues in the hospital. The position requires a strategic approach to the development of services and structures, embracing continuous quality improvement and the management of changes necessary to achieve organisational objectives. Job Background/ContextBlackrock Health Hermitage Clinic is a private hospital providing a full range of medical and surgical care across a broad spectrum of specialities. The Theatre provides a range of surgical services and this role is important in making a significant contribution, developing and maintaining best practice in Theatre services.Key Responsibilities  Operations Responsible for daily management and coordination of perioperative resourcesWhich promotes person centred, safe and effective theatre utilisation. The Theatre Coordinator is a key stakeholder and leader in the multidisciplinary (MDT)Perioperative team decision making process. The Theatre Coordinator promotes the delivery of safe, Efficient, and quality driven person centred perioperative care. The TC is a visible clinical member of a MD perioperative team. The role requires timely assessment of resource readiness (human, product and capital) to meet perioperative demand. Theatre readiness is aligned to the theatre list and the agreed plan of daily service. The Theatre Coordinator regularly monitors and identifies facilitators and barriers to theatre utilisation throughout the day. The role requires creative, efficient and timely coordination to mitigate barriers and optimise facilitators to enhance theatre utilisation. Effectively utilise and plan resources to facilitate leave. Provides education support on perioperative operationalActs as an advisor to and in collaboration with CNM colleagues and ADON triumvirate to optimise theatre.Proactively review utilisation rates, mitigate theatre cancellations and improve waiting times Collaboratively support the theatre scheduling process. Receive and deliver contentious information to staff e.g. cancellation of cases ensuring that the correct escalation process is adhered to and communicated promptly.Communicate clearly and effectively with relevant departments and wards to ensure that department and environmental issues have no impact on efficiency and patient flow.Communicate regularly with Surgeons to discuss the details of the actual procedure planned by the surgeon and challenge at times these ambitions to ensure safe staffing and safe surgery is undertaken. These can be contentious and require firm control and adaptation of style to manage these conversations effectively and robustly.Communicate with all members of the multidisciplinary team (MDT) within owndepartment and relevant departments, which service the clinical area to coordinate advanced bookings ultimately promoting efficient patient flow.Ensure that highly sensitive information is discussed with the patientEffectively manage change that may be unpopular with staff that may resist change e.g.changes to working patterns, moving staff to other areas when they are resistant tothis to meet the service needs, moving surgeons to other theatres /days of the week,Provide highly specialised advice and clinical management e.g. requirement to havein depth and highly specialised perioperative knowledge across multiple sub specialtyareas. Manage challenging conversations with SurgeonsCollaboratively plans acuity to skill mix within the perioperative environment in a timely manner promoting theatre utilisation.Ensure that perioperative care is based on the latest research findings and constitute best practice. Coordinates and directs the daily patient care operations of the OR.Analyses workloads and skill requirements to meet patient care needs.Assesses staff competencies and makes patient care assignments.Delegates appropriate tasks to appropriate personnel, consistent with legal and professional guidelines and departmental standards. Maintains clear communications with ADON regarding departmental needs and incidents.Serves as a resource person in the department assisting with patient care as neededIdentifies appropriate internal controls for department; provides mechanisms to monitor and enforce compliance.Develop close links with other healthcare facilities relevant to the delivery and enhancement of services. Monitor complaints and investigate any nursing and clinical complaints, taking corrective action as appropriate and review audit to ensure there are no re-occurrences.Ensure that all records are properly and accurately maintained.Facilitate effective communication with patients, relatives, visitors and multi-disciplinary team as necessary ensuring patient confidentiality is respected and maintained at all times.Communicate and develop effective relationships with Medical Consultants, Clinical Nurse Managers and other relevant hospital staff to ensure safe, efficient management of the departmentIdentify opportunities for the development of services that will improve the care of patients.Ensure that systems for the provision of clinical and non-clinical services are satisfactory and that they are timely and economically utilised.Promote a patient centred culture of openness and responsiveness to positive and constructive patient feedback and ensuring patient dignity, respect and choice is maintained in their care. Manage own caseload in accordance with the needs of the department The post holder will be providing highly specialist advice across several specialties interms of the surgical operations, anatomy and approach, equipment requirement andsupport needed to deliver this safely is essential to maintain credibility with Surgeons.Maintains current with technology specific to the perioperative environment.This roles requires the post holder to be a specialist with theatre operationalmanagement experience The post holder will make frequent complex decisions on adaily basis and have challenging clinical conversations with surgeons re proposedSurgeries, priority and cancellation. Decision making is performed during times of limited resources.Works collaboratively with Bed manager, Nursing Service Managers and other departments to plan services using the equipment failures, sterile tray failures which all need to be dealt with at the same time.             People ManagementProvide clinical and management leadership for Staff Nurses/ODP’s and ensure an effective learning environment for the multidisciplinary team and taking an active part in the delivery of care as appropriate.Work within the codes of Professional Conduct for Nurses, participation in the development of the Scope of Practice and provide strong professional leadership and direction for nursing services.Promote an environment that is conducive to the development of best practice, enhances staff retention and promotes good industrial relations.Maintain a high level of staff morale, promoting good communication, team spirit and job satisfaction among members of the multidisciplinary team. Strive to ensure that staff are accountable, responsible and have authority to practice and manage within their roles.Ensure that all new nursing and support staff in the Unit receive an adequate orientation and induction programme, have a clear understanding of their duties, responsibilities and standards of performance at all times.Comply with all HR system and policy requirements including recording of relevant data Learning and EducationProvide professional and personal development opportunities for all nursing and support staff working with the relevant Learning and Education specialists to develop an appropriate programme of learning and education based on a planned (individual, department and organisation) training needs assessment. Participate in the planning implementation of orientation and teaching programmes for student nurses in the clinical setting. Provide feedback to Nurse Managers in the compilation of proficiency assessments for student nurses in the clinical setting. Contribute to the identification of training needs pertinent to the clinical area. Identify and contribute to the continual enhancement of learning opportunities in the clinical area. Participate in the clinical induction of all new nursing and support staff. Develop leadership ability in order to act as an effective role model. Assume responsibility for own learning and development needs.Oversee that the requirements of NMBI for the practice of professional nursing are met and upheld including the development of an expanded scope of nursing practice.Maintain accurate records of all study leave and education resources used.  Quality Improvement and Risk ManagementEnsure that there is compliance with all relevant Blackrock Health Hermitage Clinic guidelines, policies, procedures and relevant legislation and regulatory requirements. This includes responsibility for dealing with regulatory or professional bodies and inspections. Maintain good working relationships with other departments and with physicians, patients, families and outside agencies. Demonstrate the ability to delegate tasks and responsibilities. Participate in ongoing consultation and collaboration with physicians and other care. Provide to maximize patient outcomes  and unit specific goals. Participate in unit-based and interdepartmental QI activities.  Demonstrate willingness to assist co-workers whenever needed. Lead and participate in hospital accreditation processes Encourage continuous review and evaluation of policies, guidelines and existing practices through regular audit programmes and review engaging with the multi-disciplinary team where required.Promote a culture of continuous quality improvement across the department involving the team in continuous improvement initiatives and encouraging innovation. Set and monitor core objectives, standards and key performance indicators for the service and monitor performance against these standards through internal and (where applicable) external audit.Lead out on the requirements of the hospitals accreditation process.Participate fully in the requirement of the hospital’s risk management programme.Promote the delivery of a high standard of care to all patients. Encourage evidence-based practice and assist in the dissemination and implementation of research findings.Work with members of the Multidisciplinary team in devising Standard Operating Procedures for the development of the departmentProvide clinical nursing leadership in proactively addressing ethical and quality of service issues with multidisciplinary team members and hospital management.Develop a culture of safety, promoting positive reporting of incidents and near misses; investigate and take remedial action on incidents or near misses involving patients and staff according to hospital policies, protocols and guidelines.  Personal & Professional Responsibilities  Attend in a timely manner all mandatory education sessions. Maintain a professional portfolio. Ensure their professional and personal persona positively reflects the profession of nursing and    BHHC Identify potential and beneficial topics for nursing research.  Utilise all practical opportunities to educate the patient and their families. Be a preceptor and or supervisor to students & newly appointed staff. Participate in performance reviews with CNM’s and clinical facilitators Planning and organisational skillsPrioritise and plan workload for advanced perioperative practice roles to ensure theyare effectively optimised. The role includes planning advancing role utilisation andbooking of theatre sessionsResponsible for the complex coordination and efficient patient throughput from all points of entry to facilitate overall theatre patient flow within the main theatre suiteResponsible for the development of action plans to address any system failures, ‘testof change’ to track improvements in late starts, cancelled cases or poor booking.   Essential Criteria Knowledge/ExperienceBe registered in the general division of the Register of Nurses maintained by NMBIHave at least five years recent relevant post-registration nursing experience (full-time or equivalent hours part-time) in an acute hospital setting and a minimum of two years nursing experience in Theatre nursingHave a recognised post-registration nursing course - Higher Diploma or Post Grad course in Theatre/ Operating Department/Perioperative nursing or equivalent or be in pursuit of sameHold an up to date Advanced Cardiac Life Support course or be in pursuit of same Skills/ Competencies ·      Clinical Skills·      Management skills·      Leadership skills·      Negotiating Skills·      IT skills·      Quality focus·      Risk Management·      Clinical audit·      Excellent interpersonal and communication skills Desirable Skills Knowledge/ Experience ·      Health Care Management qualification preferably at third levelSkills/ Competencies ·      Presentation skills·      Communication skills  This Job Description is intended as a basic guide to the scope and responsibilities of the position and is subject to regular review and amendment. The role holder will be required to be flexible in this position and is expected to facilitate working additional hours on occasion, when requested.Blackrock Health Hermitage Clinic is an Equal Opportunities Employer