Talent Resourcing Administrator - Onsite Kilkenny based

Overview of Role  UPMC Ireland is currently seeking to recruit an experienced Talent Resourcing Administrator who will provide administration support to the Recruitment team ensuring the smooth running of the department in an organised and efficient manner.As a valued member of the team, you will be accountable for a range of duties which will help to enhance the candidate experience through the recruitment process. This is a fantastic opportunity to join a company that you can grow, develop, and progress your career with Talent Acquisition. UPMC’s HR Shared service office is based in Kilkenny so there would be a requirement to work onsite. Occasionally hybrid working can be facilitated. Duties & Responsibilities:    Key DutiesMaintenance of our Cornerstone- HR Direct ATS- Applicant Tracking SystemManage our job posting boards via jobs aggregator (Broadbean)Scheduling a high volume of interviews with potential candidates.Coordinating & Liaising with Internal stakeholders to support interviews.Diary Management Reply to all unsuccessful and ad hoc applications. Conduct reference checks for incoming employees.LinkedIn talent pools and sourcing assistance.Management of UPMC recruitment inbox queries.Working with HR admin team to align pre onboarding and onboarding programmes for all new starters including merchandise. Compiling Welcome Packs. As requiredAd hoc tasks/projects as and when required to seek efficiencies in our ways of working.Attendance at recruitment fairs throughout the year.Producing the relevant recruitment metrics in presentation format for the HR team.As an employee of UPMC you have a responsibility to:Take reasonable care of your own Health and Safety and that of any other person who may be affected by your acts or omissions at work.Co-operate with UPMC in ensuring that statutory regulations, codes of practice, local policies and departmental health and safety rules are adhered to.Not intentionally or recklessly interfere with or misuse anything provided in the interests of health and safety.Information Governance UPMC is committed to compliance with Information Governance standards to ensure that all information is handled legally, securely, efficiently, and effectively. You are required to comply with the UPMC information governance policies and standards.Confidentiality and Security - Your attention is drawn to the confidential nature of information collected within UPMC. Whilst you are employed by UPMC you will encounter confidential information and data relating to the work of UPMC, its patients or employees. You are bound by your conditions of service to respect the confidentiality of any information you may encounter which identifies patients, employees or other UPMC personnel, or business information of the organisation. You also have a duty to ensure that all confidential information is always held securely, both on and off site.Disclosure of Information - The unauthorised use or disclosure of information relating to UPMC activities or affairs, the treatment of patients or the personal details of an employee, will normally be considered a serious disciplinary offence which could result in dismissal. Upon leaving UPMC employment and at any time thereafter you must not take advantage of or disclose confidential information that you learnt in the course of your employment. Unauthorised disclosure of any of this information may be deemed as a criminal offence.Information Quality and Records Management - You must ensure that all information handled by you is accurate and kept up-to-date and you must comply with recording, monitoring, validation and improvement schemes and processes. Professional Standards and Engagement & Competency Process As an employee of UPMC you have a responsibility to:Demonstrate in your behaviours and adhere to the UPMC values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity and Excellence & Innovation.Participate in statutory and mandatory training as appropriate for the post.Maintain consistently high personal and professional standards and act in accordance with the relevant professional code of conduct.Take responsibility for the maintenance and improvement of personal and professional competence and to encourage that of colleagues and subordinates.Participate in UPMC's Engagement & Competency processes including identifying performance standards for the post, personal objective setting and the creation of a personal development plan. Qualifications & Experience  Third level qualification would be an advantage - preferably in the relevant discipline with previous experience (min 2-3 years) in an administration position in a recruitment/HR environmentProficient in IT systems, in particular MS Word, Outlook & PowerPoint with the ability to present data in a visual and creative way.Ability to work on own initiative and meet strict deadlines in an efficient and timely manner with a focus on continuous improvement.Excellent organisational skills with a growth mindset.Self motivated and driven to achieve results.Possess the highest degree of integrity and confidentiality in all aspects of the role.Excellent interpersonal and communication skills together with the ability to work in a fast-paced environment.Capable of working independently with limited supervision.Strong communication skills and ability to interact in a confident and clear manner.Ability to establish effective internal and external relationships.CIPD membership would be an advantage. This job description is intended to be an outline of the areas of responsibility. As UPMC and the post holder develop, this job description may be subject to review considering the changing needs of the business.  At UPMC we provide a total rewards program that is not only market competitive, but fair and provides growth opportunities for all our colleagues.  Compensation – Competitive pay for the work employees do – base pay, performance related pay and premium pay where applicable.Benefits – Fully paid maternity and paternity leave for new parents. Competitive Pension Plan, company funded Death in Service Benefit x 3 times. Critical Illness cover for all employees up to the age of 66.Performance and Recognition – Rewards for performance that supports the goals and mission of UPMC through our annual ACES programme.Work-Life Balance – Enhanced annual leave up to a maximum of 27 days. Remote working in our non-patient facing roles. Flexible working opportunities to support you to work around external family commitments.Development and Career Opportunities – Opportunities for each employee to reach their career goals through continued learning and/or advancement. About UPMCA $26 billion healthcare provider and insurer, Pittsburgh, Pennsylvania-based UPMC is inventing new models of patient-centred, cost-effective, accountable care. Working in close collaboration with the University of Pittsburgh Schools of the Health Sciences, UPMC shares its clinical, managerial and technological skills worldwide through its innovation and commercialisation arm, UPMC Enterprises, and through UPMC International.Providing high-quality healthcare in the South East since 2006, UPMC’s operations in Ireland now include UPMC Whitfield Hospital in Waterford, UPMC Sports Surgery Clinic in Dublin, UPMC Kildare Hospital in Clane and UPMC Aut Even Hospital in Kilkenny. Outpatient care is available at the UPMC Carlow Outreach Centre, UPMC Hillman Cancer Centre radiotherapy locations at UPMC Whitfield and in Cork, the UPMC Sports Medicine Clinic at SETU Arena, Waterford, TUS Moylish Campus, Limerick, TUS Thurles Campus, Tipperary, UPMC Mardyke Arena, Cork and the UPMC Concussion Network. The UPMC Institute for Health is located in Mayo and the Global Technology Operation Centre is based in Kilkenny. UPMC is the Official Healthcare Partner of the GAA and GPA.