Talent Acquisition Partner (Hermitage Clinic)

About the HermitageBlackrock Health Hermitage Clinic is a state of the art 112 bed healthcare facility. The hospital provides a wide range of Emergency, Ambulatory, Interventional and Diagnostic care to for adults and some services for Children. As a member of Ireland’s newest private health care group, Blackrock Health we are dedicated in ensuring our mission, vision and values are our guiding principles in ensuring our patients and staff have a world class experience. A career in Hermitage Clinic will ensure you are joining a diverse, dynamic and enthusiastic team of professionals, passionate about developing services to ensure we provide the best care in the most modern of facilities.  About the Department.Purpose of the RoleThe Talent Acquisition Partner (TAP) makes a significant contribution to the delivery of new staff across the Hospital. The TAP will provide a consistent and effective service to Management throughout the organisation to support hiring needs across all disciplines whilst ensuring adherence with HR processes and policies, and standards set by the Joint Commission International (JCI) in regard to the recruitment of staff. The role holder will be responsible for all areas of administration involved in the Talent Acquisition process and supporting candidates through the on boarding process, ensuring that we deliver a first-class candidate experience that is efficient, professional and informative. Additionally, the role will assist the Executive Team with financial reporting in respect to recruitment activity and ensuring compliance to approval processes and keeping the organisations head count and salary budget under control. The Talent Acquisition Partner will have a shared goal to ensure the smooth running of the HR department and to deliver an efficient service to ensure maximum value to employees, candidates, and the organisation as a whole.Key ResponsibilitiesTalent Acquisition·        Lead on Recruitment for all departments/functions within the Hermitage Clinic·        Identify and develop recruitment strategies by proactively identifying candidates via recruitment platforms, job boards, campaigns and employee referral schemes·        Identify vacancies and link in with Executives for each area to discuss requirements and necessity for the role·        Develop and lead out on social media recruitment campaigns to promote roles·        Develop a large and diverse qualified applicant pool by direct sourcing including online using Boolean search strings ·        Partner with stakeholders and provide creative and effective recruitment solutions·        Influence business leaders and educate hiring mangers on process, interview best practices and decision making·        Prepare recruitment materials and post open roles to appropriate job boards. Liaise with Marketing team on recruitment campaigns and branding·        Screen and assess applicant's CVs for relevant experience, skills and qualifications to determine suitability for roles·        Initial shortlisting of candidates for all roles in Recruitment System (Cezanne Recruitment) and present long and shortlist to the Hiring Managers·        Schedule interviews, both in person and virtually and ensure recruitment system is updated regularly with status updates·        Ensure candidates are engaged and managed throughout the recruitment stages·        Conduct internal & external interviews, documenting candidate evaluation, interview notes and ensuring candidates are assessed correctly against the role specification·        In conjunction with the Hiring Manager, evaluate applicants by discussing job requirements and applicant qualifications and experience as well as alignment with Hermitage Clinic values and culture·        Ensure feedback is delivered to applicants in a timely manner with the candidate experience in mind·        Communicate job offers promptly to successful candidates and keep Hiring Manager updated post offer stagePre-employment/Onboarding·        Lead on all pre-employment and on boarding checks for all candidates who have been offered a role with the Hospital, ensuring that all background checks are complete before the candidates start date. This includes:Coordinate Occupational Health Screening alongside the Occupational Health NurseSubmit all Garda Vetting applicationsReference CheckingCollecting and verifying qualifications (primary source verification)Follow up with candidates to gather signed contracts and other new starter forms·        Create and maintain electronic employee files on the HR Drive and ensure all information relating to employee is accurately stored in line with GDPR requirements·        Coordinate the monthly induction of all new hires·        Maintain regular contact with possible, current and future candidates to build a future pipeline of talent·        Attend Career fairs, Graduate Fairs and other recruitment events when required·        Conducting research, benchmarking, and undertaking competitor analysis to inform and upskill internal senior teams to make stronger people-focused business decisions·        Lead on continuous improvement initiatives for the Talent Acquisition Function, always striving to better the process to ensure an excellent candidate experience·        Manage and oversee all other administrative tasks associated with the Talent Acquisition process. International Recruitment·        Manage all international recruitment for all vacancies and areas·        Attend overseas recruitment events where necessary·        Process all paperwork for overseas candidates, ensure that they are eligible to move to Ireland for work and initiate visa processes·        Book RCSI Exams where a recruitment agency is not used·        Oversee Critical Skills Permit applications JCI·        Ensure compliance with JCI, perform audits on new employee paperwork to ensure compliance with JCI requirements·        Sit on JCI HR Panel when it comes to Accreditation AuditsOccupational Health•        Liaise with Occupational Health Nurse to book Occupational Health Checks for new employees and ensure that they are fit to carry out the duties of the role and will not pose any risk to patients in any wayFinance·        As part of the organisations Workforce Optimisation Committee, work with Head of HR, Finance Manager, CEO and CFO to ensure the Clinic’s salary budget is maintained whilst ensuring that all new employees are made a fair Offer of Employment that is in line with their skills, experience and suitability for the role·        Attend weekly and monthly meetings with Head of HR, Finance Manager, CEO and CFO to discuss budget and headcount and all new incoming talent·        Act as go-between for Hiring Managers and the Workforce Optimisation Committee for the approval of vacancies. Gather all information in relation to the nature of the vacancy, reason for the vacancy, how the vacancy will benefit the business and provide report for weekly Workforce Optimisation meetings·        Collect invoices from recruitment agencies, check for accuracy and sign off for processing by the Accounts Payable Team·        Query any anomalies with invoices and ensure correctness prior to payments being made·        Negotiate rates with recruitment agencies always striving for the best value that will benefit the organisation·        Work with the Financial Accountant to forecast future agency spend and give a line of sight into upcoming invoices and outgoing payments relating to recruitment·        Maintain spreadsheet of all expenses incurred for new hires in terms of recruitment agency fees and relocation costs·        Provide feedback to Executives and Managers on role approvals and provide advice and guidance on putting together businesses cases for new roles and approvalsPayroll·        Ensure payroll amendments are accurately inputted for processing including reporting of salary changes, department changes, promotions, etc.·        Process expense claim forms for new hires where necessary, ensuring all expenses are vouched for with an appropriate receiptReporting, Data and HRIS Systems·        Provide weekly, fortnightly, and monthly reports to Heads of Department, CEO and Finance on recruitment activity, progress on open roles and offers in their area·        Send weekly report to Executive Members and Managers on new starters for the following month·        Work with the wider HR team to assist in maintaining the integrity of data in the HR Information System (TMS) and that reports are generated in accordance with specific requirements·        Input changes to employee details to TMS and advise payroll of changes·        Provide market information and insights to Hiring Managers and wider HR Team Knowledge and ExperienceEssential·        Relevant qualification, preferably in HR or Business Administration/Management·        5+ years’ experience in a Talent Acquisition role with at least 2 years’ experience in a Senior capacity·        Experience with high volume recruitment campaigns for a range of different roles·        Experience working in an internal Recruitment and/or HR Team·        Previously held end-to-end recruitment responsibility inclusive of advertising, shortlisting, interviewing, offering and reporting·        Good knowledge of HR practices and Irish Employment legislation relating to recruitment practices and willingness to further knowledge and education on this·        Experience working with systems and managing confidential data and information·        Strong experience working within a team environmentDesirable·        Experience working within a Recruitment Team in the health sector in Ireland/internationally·        Knowledge of Joint Commission International Standards and auditing procedures or similarSkills and Competencies·      A passion for delivering exceptional candidate experience - ability to positively engage candidates throughout all steps of the recruitment process·        Ability to adapt to a fast-paced work environment, and proven ability to prioritise and multitask while demonstrating a high level of attention to detail·        Proficient in online searching and with Boolean search strings·        Familiar with HR databases & Applicant Tracking Systems (ATS)·        Ability to work both autonomously and within a team·        Excellent English both spoken and written·        Excellent administration skills with an organised and logical approach to workload·        Strong communication and interpersonal skills with ability to engage with stakeholders at high-level·        Demonstrates solid judgment and proactive attitude·        Pro-active and results focused with an ability to identify and resolve issues efficiently·        Strong attention to detail and accuracy·        Excellent IT Skills, particularly in Excel·        Have a proven ability to be a strong team player and provide support/work collaboratively at all levels·        Proactive attitude with an ability to work under pressure and deal positively with difficult situations·        Ability to prioritise, manage workload and work to key deadlines·        Ability to manage workload and prioritise effectively