Short Breaks Administrator

Short Breaks Administrator Permanent Full-Time Contract – 35 hours per weekLocation: Newbridge Co. KildareClerical Officer Grade IV Salary Scale: Point 1 €35,609 to max Point 8 €48,414 DOEThe successful candidate will be responsible for completing administrational duties within the Kare’s Short Breaks Team. This role demands a high level of professionalism, adaptability and initiative, with responsibilities spanning record management, communication with families, financial processing and co-ordination across Kare’s Short Breaks and Home Share services. The successful candidate must have access to their own car and be willing to travel between respite locations. Flexibility in working hours is essential, as the role may include occasional evening and weekend work. Responsibilities include:Providing comprehensive administrative support to the Short Breaks Team.Assisting with the development and implementing effective and efficient administrative systems that will support the work within this serviceManaging referrals, reports and electronic documentation for individuals accessing respite services. Play an active role in the administration and record keeping of the respite process including accessing, attending and discharging from respite servicesRecording and returning short break data to relevant stakeholdersSupport the short break team with administration and communication with the individuals and their familiesAttend meetings to record minutes and manage the preparation of the agenda and manage related correspondenceCommunicate effectively with individuals and families, ensuring timely updates and support Requirements:A recognised and relevant secretarial/administration qualification or relevant experience working in a similar roleA minimum of 2 years working in an administrative roleKnowledge and experience of IT/Database systems Advanced Microsoft Office Skills, i.e., Word, Excel, Outlook, Microsoft Teams and PowerPoint Excellent written and verbal communication skills with strong attention to detailExcellent administration skills e.g., e-mail correspondenceGood understanding of GDPR and emphasis on confidentialityThe ability to work as a member of a team as well as independentlyGood organisational skills with the ability to manage multiple tasks/projects and set prioritiesAn understanding of the workings of the community/voluntary/public sector is an advantageBe eligible to work in Ireland without sponsorshipFull Clean Licence and access to own vehicle is essential Benefits include:28 days annual leavePaid Maternity/Paternity Leave (subject to service)Federation of Voluntary Bodies Pension Scheme: Employer 7% & Employee 5% contributionsOptional Salary Protection PlanRewarding work with flexible hoursEmployee Assistance Programme ESDA.ie and local Employee DiscountsPersonal Development, Professional Growth and Career ProgressionClosing date for applications is 23rd September 2025/A detailed Job Description is available on request.  Informal enquires to Mary Evans. Shortlisting will be completed on the basis of information provided in your application against the requirement of the role. The successful candidate will be required to provide satisfactory references and Garda Vetting and overseas police vetting, where applicable. Salary is paid in accordance with the Department of Health Consolidated Salary Scales.About KareKare delivers a wide range of community-based supports to children and adults with intellectual disabilities in an innovative and progressive way. Our goal is to support them and their families to create a present and future that fulfils their personal potential. Our Values: Respect, Rights, Collaboration, Quality, Person Centred. Visit our website: Home | KareKare is an Equal Opportunities Employer, committed to a policy of equal opportunity and encourage applications under all nine grounds of the Employment Equality Act. We are committed to providing accommodations for applicants with disabilities. If you require any adjustments during the recruitment process, please let us know.