Sales & Procurement Administrator

OryxAlign ProfileOryxAlign has grown very successfully since its inception in 2006 and is now a highly respected Managed Services Provider with a well-established and growing brand and client base. The company has invested significantly in its people and business infrastructure over this period and continues to do so; we now employ more than one hundred staff in our London, Manchester, and Manila offices.OryxAlign’s business model is based on three core elements: delivering an excellent service; client intimacy to develop trusted partnerships with a broad client base; and high levels of operational efficiency. In order to maintain relevance as a Managed Services Provider in an evolving market, we continue to make significant strides in all three areas. To support the company in its journey, we require the right talent, which we will reciprocally invest in.Overall purposeThe primary purpose of this role is to drive OryxAlign’s success by effectively executing assigned responsibilities and contributing to corporate objectives. This involves collaborating with team members, stakeholders, and clients to deliver high-quality results, fostering a positive work environment, and continuously seeking opportunities for improvement. This role is expected to uphold the company's values, demonstrate professionalism, and support the achievement of OryxAlign’s goals. Sales and procurement administrators ensure efficient sales and purchase order processing for OryxAlign and clients. They contribute to the development and implementation of enterprise-wide procurement systems, document procedures, and maintain vendor relationships. The role requires a long-term planning approach to daily tasks to support company’s goals.Key Responsibilities Our Sales and Procurement Administrator will be responsible for:Manage the purchase order process: Track deliveries, update systems, and liaise with internal and external contacts. Proactively identify and implement process improvement to enhance efficiency. Review and clarify purchasing requirements: Ensure value for money through effective sourcing of goods and services. Be aware of risk analysis and understand the importance of purchasing decisions. Establish and maintain relationships: Work effectively with internal departments, management, and vendors. Promote a collaborative team environment and build supportive relationships. Support the Sales team: Assist with the preparation of quotes and proposals for existing and potential clients, and manage incoming sales enquiries promptly. Provide regular updates and feedback to team members. Assist with subscription renewals: Quote and manage upcoming renewals, prepare subscription contracts, and ensure timely completion. Consider Maintain CRM and reporting: Keep the CRM application updated, produce accurate weekly sales performance and pipeline reports, and coordinate client meetings for the sales team. To complete relevant H&S training and follow appropriate H&S guidance in relation to the role.  What we need from our Sales and Procurement Administrator.:This role requires skills to handle straightforward issues and provide advice to colleagues in the business. It involves discretion and independence under general guidance, planning and arranging work, and showing initiative. It requires judgment and knowledge of various procedures, with semi-routine duties. Frequent senior-level contacts focus on influencing and negotiating. The job involves reactive and proactive elements, with monthly reviews. It operates under high pressure, requiring concentration and high-quality service, with targets often set by external factors. The role also has some accountability for equipment and services to the business and clients Experience and expertise.Essential:Relevant experience in procurement or similar role is highly valuable. Strong interpersonal skills and emotional intelligence, including the ability to builds trusted relationships across OryxAlign and externally. Experience within a procurement or purchasing function Experience within the information technology sector and comfort with various technologies Relationship management skills with good communication and interpersonal skills Understanding of cybersecurity practices and risk management strategies Knowledge of ITIL, ISO 27001, and ISO 9001 frameworks Competence in using contract management systems and managing supplier relationships.  Desirable:A degree in business, supply chain management, procurement or a related field is desirable. Relevant Procurement qualification such as CIPS (Chartered Institute of Procurement & Supply What you will get from OryxAlignAlong with competitive salary and training and development you will receive leave entitlement of 15 days plus one volunteer day, medical aid allowance, retirement annuity allowance with - 4% employer contribution.Other benefits include: ·        Social events throughout the year·        Technology Loans·        Wellbeing initiatives·        Long service leave·        Reward and recognition awards·        Lunches on All-In Office Days Equal opportunitiesOryxAlign is an equal opportunity employer who are committed to creating an inclusive environment for all employees. In accordance with the Employment Equity Act of South Africa, we actively promote diversity and the fair treatment of all individuals, regardless of race, gender, disability, age, religion, sexual orientation, or any other characteristic protected by law. We encourage applications from candidates who will contribute to the diversity of our team, especially those from historically disadvantaged groups.