RQ403 Grade IV - Nursing Administrator

Job Title & GradeGrade IV – Nursing Administration Campaign ReferenceRQ403Contract TypePermanent Full TimeClosing Date18th May 2022Proposed Interview DateTBCTaking Up AppointmentImmediatelyInformal enquiresHRLocation of PostPeamount Healthcare, Newcastle, Co. DublinDetails of ServicePeamount Healthcare is an independent voluntary organisation that provides a range of high-quality health and social care services. We help people return home after a serious illness, we provide safe and homely residential care for those who need it, and we support people to live as independently as possible in the community. Peamount Healthcare is committed to the following values:Person centred – seeing each person as unique, giving them a voice and focusing on ability.Respect – creating a supportive environment where everyone is given courteous and respectful care and support.Excellence – enabling interdisciplinary teams to deliver high quality integrated care, meaningful outcomes with a focus on continuous improvement.Team working – fostering an inclusive, healthy working environment where people are valued and recognised for their individual and shared achievements.Quality improvement – supporting teams to embed continuous improvement methodology as part of everything we do.Education & Research – partnering with academia to support education, learning, research and evidence-based care.Reporting Relationship·      Director of NursingPurpose of Post·  The successful candidate will be responsible for the day to day co-ordination of the delivery of the management of the administration function of the DON office.Eligibility Criteria Qualifications & Experience·      Leaving Certificate·      5 years’ experience working as senior administrator·      Proficiency in Microsoft office software packages·      Excellent organisational skills and ability to prioritise·      Management of KPI Reports·      Ability to work on own initiative·      Demonstrate a high degree of confidentiality ·      Diary Management·      An ability to manage changing priorities·      Excellent interpersonal & written communication skills·      A team player·      Flexible approach to work    Desirable criteria:·        Roster managementSkills, Competencies and Knowledge·     Work closely with ADON’s to ensure adequate frontline staff cover across campus·     A high degree of flexibility and customer service will be expected as well as strong organisational and administrative skills·     Minute taking of senior meetings where required as director by DON·     Prioritise workload in conjunction with ADON·     Ensuring absences records and relevant reports distributed accordingly to relevant stake holdersGeneral Duties·     Maintain throughout the Hospital awareness of the primacy of the patient in relation to all Hospital activities.·     Demonstrate behaviour consistent with the values of the Hospital.·     Manage Bookings of Meeting Rooms – online Calendar·     Report to Nursing Administration on a day-to-day basis.·     Be accountable to the Director of Nursing. Principal Duties & Responsibilities·          Implementing appropriate and efficient administrative recording and storage systems in relation to staff appointments.·          Developing and maintaining accurate and up to date information on the nursing administration system.·          Developing and maintaining a comprehensive record keeping and filing system for all relevant files and documentation and ensure file maintenance is carried out as required.·          Arranging and attending meetings as required including minute taking and appropriate follow-up on issues to be actioned as required.·          Developing and maintaining effective communications systems both internally and externally.·          Actively participate in supporting the change management agenda within the Hospital.·          Assist in the provision of management reports as requested by the Chief Executive Officer, Director of Nursing or her Deputy for the Board of Management.·          Produce data on bed occupancy as required.·          Record Relief, Agency and specials hours and send to Finance on a weekly basis.·          Maintain records on absenteeism and arrange for staff return to work interviews with the relevant ADON. Campaign Specific Selection Post·          A ranking and or short listing exercise may be carried out on the basis of information supplied in your CV. The criteria for ranking and or short listing are based on the requirements of the post as outlined in the eligibility criteria and skills, competencies and/or knowledge section of this job specification. Therefore, it is very important that you think about your experience in light of those requirements ·          Failure to include information regarding these requirements may result in you not being called forward to the next stage of the selection process ·          Those successful at the ranking stage of this process (where applied) will be placed on an order of merit and will be called to interview depending on the service needs of the organisation.Code of Practice·          Peamount will run this campaign in compliance with the Cod of Practice prepared by the Commission for Public Service Appointments (CPSA). The Code of Practice sets out how the core principles of probity, merit, equity and fairness might be applied on a principles basis. The Code also specifies the responsibilities placed on candidates, facilities for feedback to applicants on matters relating to their application when requested and outlines procedures in relation to requests for a review of the recruitment and selection process and review in relation to allegations of a breach of Code of Practice. ·          Codes of practice are published by the CPSA and are available on www.hse/ie/eng/staff/jobsThe reform programme outlined for the Health Service may impact on this role and as structures change the job description may be reviewed. The job description is a guide to the general range of duties assigned to the post holder. It is intended to be neither definitive or restrictive and is subject to periodic review with the employee concerned. The above Job Specification is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him / her from time to time and to contribute to the development of the post while in office.