Procurement Manager

Job Description Job Title: Procurement Manager  Department : Procurement Reports to: Support Services ManagerDate: 2024  Beacon Hospital Mission StatementThe Mission of Beacon Hospital is to provide exceptional patient care in an environment where quality, respect, and compassion are at the centre of all we do.  Overall Purpose of the Procurement DepartmentIt is the role of the Procurement department to give the best possible professional service to our internal customers, so that they can provide the exceptional nursing care in line with this mission statement.  It is the responsibility of the Procurement department to design and implement the strategic & administrative Procurement policies and procedures. The Procurement team will add value by delivering exceptional service, as well as advice in procurement and inventory control that ultimately result in overall cost savings. A clear understanding of the supply needs of each department, the business needs of Beacon Hospital and up to date knowledge of Procurement principles must be maintained. At the day-to-day level the Procurement Team will manage the purchasing of all stocks, equipment and services and distribution of the same throughout the hospital in a timely and efficient manner.Overall Purpose of the JobAs the senior member of the Procurement team the Procurement Manager will work in conjunction with all key stake holders so that the department can achieve its overall purpose as described. Key Responsibilities and DeliverablesDevelop a strategic procurement plan to deliver the purchasing function hospital wide. Manage procurement projects across the hospital. Develop key processes and procedures to ensure continuous improvement.Develop and manage hospitals contracts register.Deliver proven cost savings.Ensure the supply of materials as required by maintaining the relevant data in Sage X3 and approving Purchase Orders in line with these parameters.Co-ordinate tenders and negotiate with vendors as required.Co-ordinate the Supplies Management Action Team for approval of Capital spend.Work with the Supply Chain Manager to improve and expand the availability of accurate and relevant information.Person SpecificationQualificationsIIPMM, CIPS or equivalent procurement professional qualification desired;Third level qualification essential;Intermediate / Advanced proficiency and knowledge of Applications e.g. Microsoft Office, incorporating Word, Excel, Powerpoint & Access;ExperienceMinimum 5 years procurement experience in a senior position;Demonstrated ability to achieve bottom-line cost savings and cost avoidance;Experience in SAGE/Power BI and/or other ERP systems a distinct advantage;Good experience working cross-functionally across departments;Proven track record of conducting negotiations with third party suppliers, ranging from niche operators to multi-nationals;Job Specific Competencies and KnowledgeExcellent negotiating skills with proven ability to deliver;Strong numerical and analytical capability and good financial acumen;Excellent internal and external stakeholder management skills; Strong problem-solving, problem-resolution and decision-making skills;Personal CompetenciesCommercially astute and business-focussed with a “can-do” attitude;A high degree of flexibility with strong team spirit;Ability to manage multiple projects;Excellent communication and influencing skills;Excellent interpersonal and team-oriented working skills;Highly motivated, self-starter and ability to work on own initiative;Strong organisational skills with proven ability to work collaboratively;Action-orientated with a capacity to challenge demand and drive change;  This job description is intended to be an outline of the areas of responsibility and deliverables at the time of its writing. As the Hospital and the post holder develop, this job description may be subject to review in light of the changing needs of the Hospital.