Payroll Administrator

A vacancy has arisen within the HR Department for the position of Payroll Administrator. This role is a Temporary 12 Month (37 Hours per Week).The Role: The Galway Clinic is a private hospital providing a full range of medical and surgical care across a broad spectrum of specialties.Reporting to the Head of HR, the Payroll Administrator supports in the provision of an effective payroll service. Your duties will include preparing and assisting with a monthly payroll input by liaising with managers and collating all appropriate information for Galway Clinic outsourced payroll provider.Complete confidentiality is required at all times. The role holder requires strong organisational, time management and stakeholder management skills as well as the ability to demonstrate flexibility when required. Key ResponsibilitiesProvide accurate collation of monthly payroll changes and updates to payroll outsource provider for circa 900 employees.Ensure payroll is processed with accuracy and within deadlines, whilst maintaining all required records and files.Complete monthly processing and reconciliation and prepare reports for final approval and sign off prior to submitting payroll to the bank.Work closely with HR dept and T&A system to ensure seamless flow of relevant and retained data across functions to aid the payroll process.Responsible for ensuring payroll is processed in line with revenue compliance rules.Proactively work with all relevant stakeholders.Act as first point of contact for employee queries regarding payroll.Checking sick leave and adjusting pay as necessary in line with company sick leave policy.Compiling reports on payroll costs and headcount on a monthly basis for HR/Finance Dept.Complete employee requested forms such as salary certificates and social welfare etc.Act as point of contact for Insurance Plans and Pension Scheme in the Galway Clinic. Liaise between employees and Insurance / Pension providers regarding membership and queries /requestsMaintain accurate payroll records and continually strive to improve processes and procedures around the processing of employee pay related informationReconciliation monthly of all pay related control accounts - health insurance, pension, revenue, bike to work, etc.Liaise with Auditors on all payroll information requiredLiaise with Pension Auditors on all pension information requiredLiaise and assist with preparation of payroll budget on an annual basisKnowledge & ExperienceRelevant Irish Payroll Association (IPASS) qualification3+ years' payroll administration experience is essential, in a similar sized companySkills & CompetenciesStrong MS Office including Excel.Megapay payroll system knowledge is desirableStrong written /numerical/analytical skillsExcellent communication skills - both written and oral essentialAbility to prioritise and work to deadlinesExcellent attention to detailProactive/ can do attitude and strong stakeholder management skillsAbility to work well within a team environment and on own initiativeFlexible/adaptable in order to complete the demands of the role Closing date for receipt of applications: 11th February 2024 at 4.30pm  Blackrock Health at the Galway Clinic is an equal opportunities employer.