Office Administrator

We are dedicated to enabling people with Down syndrome to live life to the fullest. We aim to do this throughout their life through social, educational, and developmental activities.Working as a member of the Donegal Branch Team, you will be involved in the development and delivery of a dynamic, volunteer led service for the Down Syndrome Community in the county.As Office Administrator, you will actively engage with members, families, carers, and stakeholders in providing a strong service for our membership.Responsibilities:Act as first point of contact for new members.To service the administration need of the Branch on a consistent basis and when required involving: dealing with the public, National Office, funders and Donors, programme deliverers etc,Following induction and under the guidance of the Chairperson and Committee:To regularly update, organise and expand information and resources and ensure information is accessible to members and their familiesTo liaise with local and national authorities regarding available grants.To build relations with National bodies, including local representative such as DFI, National Disability Authority, Inclusion Ireland etc.To support members and families in accessing training both within the branch and externally through providing information, materials and organising training events.To assist in administrative functions of the Branch.To record queries and report on member’s needs, monitor new needs and report to the CommitteeTo engage in the promotion of Down Syndrome Donegal, through positive PR, attendance at events, and other opportunities.Manage the Branch’s social media platforms including Instagram, LinkedIn Facebook, etc.Ensure the Branch’s website is kept up to date with the latest information and servicesProvide clerical support to the branch committee to include invitations to training courses for families, mailings, and any other correspondence as delegatedPhotocopy, scanning and filing.Update the management Information SystemUndertake bookkeeping duties to include purchase/sales invoice managementEnsure all receipts and payments are recorded correctly and submitted to National Office monthlyEnsure all financial documentation is maintained and filed correctlyEnsure all income and expenditure is recorded correctly on the appropriate support system.Prepare creditor payments and undertake credit control duties where requiredEnsure grant income recorded and expended appropriatelySupport Branch Treasurer with financial reporting and operationsLiaise with Down Syndrome Ireland National Offices regarding financial queries/requestsEnsure that effective safety procedures are in place to comply not only with the Health, Safety and Welfare at Work act but also within Down Syndrome Ireland’s policies and proceduresRegular travel may be required to attend meetings and eventsAd-hoc administration duties as requested by the Committee and National Office.Experience Required:At least 2 years administration to include accounts administration experience.Strong attention to detail and numerical skillsExcellent communication and interpersonal skillsStrong IT Microsoft office skills, word, excel and PowerPointPrevious experience working on accounts /CRM software an advantage.Excellent telephone mannerOwn vehicle is essential with a full clean drivers’ licence DesirableKnowledge of the local area / countyExperience working with families / members with disabilities. As an Office Administrator, you will have working relationships with people inside and outside the Branch. It will require working with the public, members, families, carers, staff and volunteers of the Branch. Support and guidance will be received on an ongoing basis from the Chairperson and Committee Members.This is a Part Time Permanent Contract.15 Hours per week.Fully Onsite, based Donegal Branch Office, 4 Garda Houses, Letterkenny, Co. Donegal.