Human Resources Generalist Castlebar Co. Mayo Ref 2023-241

At Western Care we aim to provide the most appropriate care, in the most appropriate setting for the people we support. And right now, we are looking to grow and support our team across County Mayo.Why not be part of a progressive team, that’s delivering for its community.Western Care - Supporting People To Live Their Lives. Human Resources Generalist - Grade IVCastlebar Co. MayoPermanent Full Time – 35 hours per weekReference Number 2023-241Closing Date – January 12th, 2024  Job BriefWe are seeking a strong HR professional who is looking to grow and develop in their career in a busy HR Team.  This role involves management of staff contracts, maintaining Core HR System, building and maintaining strong relationships with managers/employees to provide support and advice on various elements of employment law and other related queries.The ideal candidate will be outgoing and personable, confident in dealing with relevant stakeholders, proactive, diplomatic with a positive and an enthusiastic can-do attitude.Candidate RequirementsKnowledge of employment legislation is essentialSuperb attention to detail, analytical and problem-solving skillsStrong interpersonal and communication skillsCollaborative worker and good team playerAbility to manage high workloads and conflicting prioritiesProficient in the use of IT and understanding of HR systems is desirableHR related qualification is desirable Other RequirementsFull clean driver’s license is essentialAll applicants will be subject to Irish Garda Vetting & Reference checksAll applicants will be required to access Overseas Police Clearance if they have lived outside of the Republic of Ireland or Northern Ireland more than 6 months since the age of 18 years  Employment BenefitsCompetitive salaryPension and Life Assurance Scheme Annual leave in excess of statutory entitlementDedicated learning and development Flexible working opportunitiesSick pay schemeStaff initiatives e.g. Employee Assistance Programme, Bike-to-Work Scheme Salary ScaleClerical Officer Grade IV Pay Scale (range €29,821 to €45,558 per annum)                                                                  HealthApplicants must be fully competent and capable of undertaking the duties attached to this post and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service Application Details Please apply by current C.V.Further information available from Annette Joyce, Head of Human Resources Tel: 087-6331392 or 094-9029117 Email: ajoyce@westerncare.comJob DescriptionThe job description includes the following areas:Reporting RelationshipPurpose of the JobMain Duties and ResponsibilitiesWorking relationships and communicationGeneralConditionsReporting Relationship: Reports to the Head of Human Resources Working Week: Full Time 35 hours per week (Monday to Friday) Purpose of the job: To ensure delivery of high quality service in the Human Resources Department, specifically in relation to Contract Management, CORE HR System, and various other elements of HR work assigned to the role.  Main Duties & Responsibilities: Contract Management: to ensure that the Association adhere to employment legislation relating to contracts and that all staff have contracts in place that reflects their employment within the Association.   Formulate and prepare employment contracts ensuring compliance with relevant legislation. Liaise with line managers/staff regarding staff changes and support line managers with HR queries in relation to policies and procedures.CORE HR System: ensure that CORE HR System is current and reflects changes for payroll on a fortnight basis or as needs arises, i.e. changes to contracts, reduced hours, unpaid leave, etc.   To audit CORE HR system to ensure staff details are accurately recorded to assist reporting.System Reports (Management Reports): Ensuring appropriate reports are in place to support management information and data analysis.Maintenance of HR Files in line with Data Protection Legislation. As part of the HR team, to be responsible for maintaining up-to-date employee records and HR database system, both hard and electronic format, relating to all documents concerning an employee; this also in HIQA files as required.Ensure an understanding of the rostering process and implications on Contract Management. Complete various administration tasks at the end of each payroll period. Pension Management – Ensure all pension details are collated and communicated to the Pensions Company in a timely manner. Increment Management – Ensure staff receive increments as required. Participate in the HR Department initiatives, this includes ideas generation and involvement in various projects.Policies and Procedures: interpretation of legislation pertaining to employee’s terms and conditions of employment in accordance with legislation, national agreements, etc.     Working Relationships and Communication:Understand and operate all relevant local and organisational procedure, directives and general information made available through the line manager and accessible on the Association’s intranet or elsewhere as relevant.Develop and contribute to good working relationships in the Organisation and with all other relevant personnel. Report to and appraise line manager or designate of all work related issues and difficulties.Follow the Association’s Grievance and Disciplinary Procedure, available on the Association’s intranet.Maintain strict confidentiality relating to matters regarding personnel and services.Attend and actively participate in staff meetings as required.Actively participate in supervisory support as per Organisation Procedure.   General:Promote and develop good community networks which support service user inclusion and integration. Promote a positive image and name of the Association in the wider community.Be accountable and responsible for input into service/department planning and delivery, together with job performance as per role within the Association.Promote dignity at work and show respect to service users, colleagues and stakeholders in the course of duty. Act in a confidential manner when dealing with personal information relating to service users, families and staff.Attend staff training events as required and implement learning in the workplace.Perform any other appropriate duties as requested by the person in charge.Conditions:The Job Description forms an integral part of the Contract of Employment, together with the Association’s Policies and Procedures.Flexibility in working hours will be a feature of this position, to meet the needs of post.   To engage with and use the technology systems and packages provided by the Association to support day to day work and future planning needs.You will receive support and supervision from your line manager regarding your day to day work through the Supervisory Support Process in place in the Association.Clean Driver’s License is desirable.Proficient in IT – including MS Word, Excel and an experience of operating HR Data bases.