Human Resources Generalist

Position Overview:The City of Orange City is seeking a dynamic and passionate Human Resources Generalist to join the City of Orange City Community! This role is pivotal in managing employee life cycle events, including recruiting, on-boarding, benefits administration, employee engagement, employee relations, and out-processing. In addition, this position will have opportunities to be exposed to a diverse range of Human Resources operations functions within municipal government. Working under the direction of the Human Resources and Risk Management Administrator, this position with operate with a high degree of independence at the forefront of the Human Resources Office, collaborating closely with employees at all levels of the organization, from front line field operations to in office management.Desired Candidate:The City is seeing a candidate with a genuine passion for the discipline of human resources management, public administration, and for continual personal and professional growth. Successful candidates in the position will excel at forming strong bonds with the City's employee population, understanding the organizational culture and pulse, and supporting management through all actions and decisions. Candidates should be ready to take on any challenges and be eager to learn through first hand experiences. If you are enthusiastic about the Human Resources profession and committed to fostering a positive workplace environment, we want to hear from you!Recruitment Timeline:Application intake will occur from October 7 through October 20. Following an application review by the hiring managers, interviews will be scheduled no later than early November, a second round of interviews may be scheduled if necessary. Once a selection is made, an offer of employment will be extended and comprehensive background check will be conducted, to be completed no later than early December. The selected candidate is expected to begin employment with the City of Orange City in early January of 2025. This is a fantastic opportunity to kickstart the new year in a dynamic and impactful role. We look forward to finding the right fit for the Orange City Community!Job SummaryThe Human Resources Generalist performs professional work in all functional areas of the Office of Human Resources. Work involves planning, developing, implementing, coordinating, and recommending policies strategies, and activities in areas such as; Recruitment, Benefits Administration, Human Resources Administration, Employee Relations, Employee Engagement, Compensation, Training and Performance Management, Risk Management, and Policy and Legal Compliance as directed by the Human Resources and Risk Management Administrator. Essential FunctionsReasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.Recruitment (20%)Composes and post all job vacancy advertisements on the City website and external job boardsReview and evaluate applications against minimum requirementsConduct pre-screening interviews with shortlisted candidates based on hiring manager criteriaProvide interview assistance to hiring managers by conducting training and attending interviewsProgress applicants through the recruitment process, ensuring communication to candidates at each stepMake job offers to selected candidates and ensure rejection notice is sent to non-selected candidatesConduct background checks on selected candidatesManage on-boarding process to bring new employees in to City operations and culture Employee Engagement (15%)Conducts employee engagement and exit interviewsInteracts at a staff level to ensure understanding of organizational objectives, policies, and proceduresCheck in with employees routinely to address outstanding concerns and assess workplace climateAssist in planning and hosting employee appreciation events and activitiesEmployee Relations (15%)Receives and takes appropriate action on employee inquiries, questions, complaints, or concernsAssists employees with inquires related to FMLA, leave of absences, ADA requests, and other employee lifecycle eventsConducts investigations as directed and makes reports to the Human Resources and Risk Management AdministratorParticipates in disciplinary and termination proceedings, including advising supervisors and managers during due process and appeal proceedingsHuman Resources Administration (15%)Creates, maintains and audits employee benefits records and personnel filesEnter and process employee information and changes in city financial systemsRespond to public records requestsServe as front line customer service for the Human Resources Office in-person, over phone, and through general email; assists with general customer service for the Administration DepartmentBenefits Administration (15%)Assists employees in resolving insurance questions, billing issues, retirement estimates, etc.Processes employee benefits elections made during initial employment election, qualifying events, and open enrollmentProcess employee information to state retirement programProcess monthly insurance billsAssists in managing city wellness program and benefits fairCompensation and Classification (5%)Conducts and responds to salary surveys as directedMakes recommendations for job description revisionsAssists in position audits and pay studies to ensure proper classificationAssists in evaluating and responding to compensation requestsPolicy and Legal Compliance (5%)Provide answers to policy and collective bargaining agreement questionsAdvise supervisors and managers on management practices, policy, and collective bargaining agreement interpretationTraining and Performance Management (5%)Assists in reviewing performance evaluations for supervisors and managers as requestedDevelops and conducts training programsRisk Management (5%)Assists in receiving, evaluating, and process claims for worker’s compensation, general, vehicle and equipment, property damage, and third-party liability claimsAssists in communicating, researching, and preserving information related to worker’s compensation and liability claims for internal Human Resources staff, other city personnel, claims adjustors, attorneys, and other parties Other Duties Represents the Department at meetings involving assigned activitiesAll employees will have a role in the City’s disaster preparation and/or disaster recovery efforts, as may be designated in the City Comprehensive Emergency Management Plan Please note this job description is not designed to cover or contain a comprehensive listing or activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Required Education and Experience Bachelor’s Degree in Human Resources, Public Administration, Business Administration or another related fieldA minimum of three (3) years of progressively responsible experience in the field of human resources and risk managementA comparable amount of training, education or experience may be substituted for the minimum qualifications Preferred Education and ExperienceMaster’s degree in Human Resources, Public Administration, Business Administration, or another related fieldProfessional certification in the field of Human Resources and Risk Management preferred (PHR, SPHR, SHRM-SP and/or SHRM-SCP) Additional Eligibility RequirementsValid Florida Driver’s LicenseCompetencies Thorough knowledge of the principles, practices and procedures of human resources disciplines, strategies, programming, and operationsThorough knowledge of benefits, compensation, insurance, and all other identified essential functions at an operational and management level to adequately support the organizationGeneral knowledge of local, state, and federal lawsGeneral Knowledge of Microsoft Office applicationsAbility to write and interpret policy and procedures, and explain in a clear and concise mannerAbility to express ideas clearly and concisely, both in writing and orallyAbility to organize, prioritize, and complete job demands under pressure with short deadlinesAbility to establish and maintain effective working relationships with immediate supervisor, other City department heads and employees, elected officials, job applicants, insurance representatives, sales representatives, other outside agencies and the general publicAbility to make decisions that impact the entire organization Work EnvironmentPrimarily, works indoors in an office environmentTypically, performs work in standard office lighting with significant exposure to a computer monitorModerate noise level in the work environmentOccasional visits to other City buildingsOccasional field work and associated on site exposures Physical DemandsTypically, not physically demanding work, occasional moving of tables or chairsMust be able to lift, carry, push, pull, move or manipulate up to 50 pounds with proper mechanics or equipmentMust be able to sit for long periods of timeAcceptable hearing (with or without hearing aid)Sufficient manual dexterity to allow the use of office equipment, a keyboard, and writingSufficient visual acuity to read and comprehend departmental reports and documentsTasks involve using general office supplies and equipmentBenefitsFour (4) weeks of Paid Time Off (PTO) accrued per year, no accrual cap12 paid holidaysMembership in the Florida Retirement SystemOption 457(b) retirement programMedical and Dental Insurance with no employee premiumEmployer provided Life, AD&D, and Long-Term Disability InsuranceOptional Vision, Short-Term Disability, Supplemental Life Insurance, and Supplemental Health BenefitsFree Gym Membership OptionEducation Reimbursement Program9/80 Work Schedule: 7:30am - 5:30pm Monday to Thursday, 8:00am to 5:00pm every other Friday. 26 non-working Fridays per calendar year.This position will be posted through October 20, 2024. Applications must be submitted prior to this closing date to be considered. Equal Opportunity Employer M/F/V/D The City of Orange City is a Drug-Free Workplace. Individuals selected for employment must first pass a background and driving history check before commencing work with the City of Orange City.