Human Resources Coordinator

At Provincial we inspire people every day.    We’re looking for a Human Resources Coordinator to support our busy HR team in head office.        If you are looking to gain experience in a broad HR role, we want to talk to you. We’re looking for people who have:A passion for working with peopleExcel at attention to detail and highly organisedHave proven experience with administrationA best in class human resources experienceA warm and approachable presence – we like to chat to our team membersExcellent communication skills; verbal, written and listening. You will be operating in a multi-cultural environment and may need to adapt your communications to your audienceWorking at Provincial Most companies operate under the premise that employees should be replaceable like parts of an assembly line. We choose our people more carefully. We chose you because you fit. We want you to be yourself. It’s not all about us. To be able to provide exceptional security you need security. As part of the Provincial family you’ll enjoy a rewarding role amongst people who want to make a difference. There’s something really special about Provincial. Security Officer to Receptionist - it’s the reason people stand up and say ‘we belong at Provincial’. About the role         The HR Coordinator position is critical to the efficient running of the team and for regulatory requirements. It is a broad role which gives a good exposure to HR.The role coordinates all activities and enquiries regarding our employees. They provide support and assistance to the HR Team. They work closely with the HQ team and onsite managers. They communicate daily with our employees.This is a hybrid role in our office in Ballsbridge. The hours are Monday to Friday office hours.Responsibilities include but are not limited to:Being the point of contact for all HR related queries via phone and email.Provide support and assistance to the HR team.Prepare correspondence including contracts, confirmation of employment, employee queries, formal letters.Managing all candidate information gathered e.g. work history documentation, PSA licence, Safe pass etc.Work closely with the team onboarding of new employees.Coordinate probation and performance reviews with Managers, reporting to the Director of Operations.HR reporting to include the production of accurate, monthly reports and statistics for management including monthly recruitment, turnover and diversity reports, and others as requested.Managing employee files – checking new employee files, ensuring compliance for regulatory and PSA within timelines, and archiving leavers.Track Referral payments due.Input into monthly and quarterly client reports.Setting up meetings, including issuing invites with Microsoft teams, Google Meet and Zoom.Minute taking in internal and external meetings.Oversee and promote the Employee Assistance Programme and UK benefits scheme.Tracking long term sick leave, maternity leave, parents leave, back to work allowances etc.Tracking work permission expiries and communicating with the employees. Keeping up to date with any changes in process or legislation in order to advise employee of processes and timelines.Coordination of exit interviews.Assist with recruitment including advertising roles on social media, creating professional ads and reviewing the efficacy of ads.Assist with uniforms when required.Assist and provide support for HR benefits processes and administration.Assist with HR projects as required.General office support.Support company and office events. Job Requirements:3-4 years office administration skills and HR experience.Outstanding interpersonal skills including phone and email manner.Integrity and approachability; the company’s employees should feel that they can discuss sensitive issues with you.Demonstrate the ability to work on own initiative and as part of a wider team. Some of our team are on site and working from home so the ability to work independently is critical.Excellent administration skills with a high level of accuracy and attention to detail.High levels of professionalism and confidentiality.Excellent organisational and time management skills with the ability to prioritise.Problem solving and solution orientated.Strong Microsoft office skills especially Microsoft Outlook and Excel.Experience with social media, preferably competent with Canva.Experience collecting, collating and presenting metrics and preparing reports.Here’s what we offer you. A challenging, flexible and interesting roleA sense of security and belonging High quality training and coaching from talented peopleA long list of great brands to work withA fun team cultureAmbitious growth plans and great progression opportunities And that’s not allIndustry Leading Wage PackageExcellent Working Environment as accredited by Excellence Through People & Great Places to Work 2018Training opportunities including access to LinkedIn learning.Five weeks holidays and one company day.Contributory Pension