HR & Recruitment Administrator

Blackrock Health Hermitage Clinic is a state of the art 112 bed healthcare facility. The hospital provides a wide range of Emergency, Ambulatory, Interventional and Diagnostic care to for Adults and some services for Children. As a member of Ireland’s newest private health care group, Blackrock Health we are dedicated in ensuring our mission, vision and values are our guiding principles in ensuring our patients and staff have a world class experience. A career in Hermitage Clinic will ensure you are joining a diverse, dynamic and enthusiastic team of professionals, passionate about developing services to ensure we provide the best care in the most modern of facilities. The HR and Recruitment Administrator will make a significant contribution to the delivery of new staff across the Hospital. The HR and Recruitment Administrator will provide consistent and effective administration support to the Talent Acquisition and HR Team in line with HR processes and policies, and standards set by the Joint Commission International (JCI). The role holder will be responsible for all areas of administration involved in the Talent Acquisition process and assist the Talent Acquisition Partner with supporting candidates through the on boarding process, ensuring that we deliver a first-class candidate experience that is efficient, professional and informative. Additionally, the role will assist the wider HR Team with administrative tasks associated with all aspects of HR. The HR and Recruitment Administrator will have a shared goal to ensure the smooth running of the HR department and to deliver an efficient service to ensure maximum value to employees, candidates, and the organisation as a whole.Talent AcquisitionSupport the Talent Acquisition Partner with all aspects of recruitment of new employees.Liaise with Hiring Managers, Talent Acquisition Partner and candidates to organise interviews and book meeting rooms.Assist the Talent Acquisition Partner with shortlisting candidates in Recruitment System (Occupop).Post job advertisements on Occupop Recruitment System.Record information and new applications in Occupop accurately, as required. Lead on all pre-employment and on boarding checks for all candidates who have been offered a role with the Hospital, ensuring that all background checks are complete before the candidates start date. This includes:Coordinator Occupational Health Screening alongside the Occupational Health NurseSubmit all Garda Vetting applicationsReference CheckingCollecting and verifying qualificationsChase signed contracts and other new starter formsCreate and maintain electronic employee files in the HR Drive and ensure all information relating to employee is accurately stored in line with GDPR requirements. Submit all Critical Skills Work Permit applications for New Hires and respond to candidate queries regarding the same. Manage all other administrative tasks associated with the Talent Acquisition process. Coordinate the monthly induction of new hires. Record employee attendance at the monthly Corporate Induction and liaise with Talent Acquisition Partner to report any non-attendances.Support the Talent Acquisition Partner with specific projects e.g. assessment and open days, international recruitment, etc. General HRProactively resolve HR where possible queries as first point of contact for employees and managers via the HR inbox and phone line.Ensure that the HR system (TMS) and HR files are kept up to date, accurate and complying with legislation.Assist in ad-hoc HR projects.TrainingWork closely with the HR team on training initiatives to ensure all staff within the Hospital are compliant with mandatory training.Responsible for keeping training records up to date on the HR system.Learning and EducationStay up-to-date compliance and regulatory concerns, industry trends and HR best-practices.Contribute to the requirements of professional development for the HR professionAttend and participate in staff development programmes and sharing knowledge with HR Team.Assist with the orientation and induction of new staff and be available to provide orientation as deemed necessary, helping them to integrate as members of the team.Assist in the training of other team membersIdentify and inform the Learning, Wellbeing and Compliance Partner of any training and professional development requirementsAttend and participate in staff development programmes where applicable.Attend all mandatory training days and ensure that all mandatary training is in date.Comply with all HR system and policy requirements.Educational RequirementsEssential·        Relevant 3rd level qualification, preferably in HR.Desirable·        Membership with the Chartered Institute of Personnel and Development (CIPD).Knowledge & Experience·        2+ years’ experience in a HR Role.·        Good knowledge of HR practices and Irish Employment legislation and willingness to further knowledge and education on this.·        Experience working with Systems and managing confidential data and information.·        Strong experience working within a team environment.Desirable·        Experience working within a HR Team in the health sector in Ireland/internationally.·        Knowledge of Joint Commission International Standards and auditing procedures or similar.Skills and Competencies·     Excellent administration skills with an organised and logical approach to workload.·        Strong communication and interpersonal skills with ability to engage with stakeholders at high-level.·        Demonstrates solid judgment and proactive attitude.·        Pro-active and results focused with an ability to identify and resolve issues efficiently.·        Strong attention to detail and accuracy·        Excellent IT Skills, particularly in Excel.·        Have a proven ability to be a strong team player and provide support/work collaboratively at all levels.·        Proactive attitude with an ability to work under pressure and deal positively with difficult situations.·        Ability to prioritise, manage workload and work to key deadlines.·        Ability to manage workload and prioritise effectively.