Human Resources Officer

The CompanyNeylons is a Facility Management Company providing services all over Ireland. We are a growing company that prides itself on training and development available to all staff. We offer flexibility, career progression and a competitive start rate.This role is an exciting role within a growing company.The RoleWe are looking for a dynamic HR and Payroll Officer. Reporting to both the HR manager and Payroll Manager with overall responsibility for all Human resources administration. You will be on hand to offer support to the overall team in delivering high-quality service.Monday to Friday from 9 am to 5 pm Office-based.The RoleOrganise and maintain personnel records of employeesEnsure the relevant HR database is up to date, accurate, and complies with legislation.Confirm open job vacancies weekly and ensure all roles are being effectively advertised on a variety of platforms.Ensure the recruitment process is being followed across all regions and assist managers in the hiring and interview processes when needed.Be available to provide training to managers new and old on the use of our recruitment systems and processes.Have the knowledge to create employee profiles in the Flex system to assist in this process.Ensure all HR documents are in order and attached to the correct employee files, and send out letters.For all new employees ensure the sending of Core terms and Conditions Employee Handbook, Health and Safety Policy, Safeguarding Policy, GDPR Policy and Induction process by emails is completed within legislated time frames.Offer assistance with any task to the site manager, HR manager, and Payroll ManagerCreate any letters requested by the HR Manager, Payroll Manager, and Site ManagersCreate reference letters as requested for employees.Update internal data as needed (record sick or maternity leave)Completion of forms for example social welfare, salary certificate, or housing forms using information from the HR and Payroll databases.Liaise with the Payroll Manager to make sure all details of new employees are correct and on the payroll.Have a continuous overview of the HR department day to day running and inform the HR Manager of any issues as they arise.Manage the sending of house agreements to new staff members arriving at company accommodation and any other duties needed around their arrival i.e ordering welcome packs, ensuring pick ups arranged.Track prepare and send information required for the payment of the employee recruitment incentive program for qualifying employees.Ensure that a work order is created the Friday before payroll and is assigned to all site managers for roster confirmation and payroll issues to be logged.Liaise with managers to ensure all roster and time and attendance, annual leave, sick leave, and any other leave are up to date before the payroll date.Ensure that the over 46 hours report is complete prior to each payroll.Manage and process employee expenses through payroll each pay period.Process company leavers through the payroll system, ensuring all deductions are made and entitlements due are correct and balanced before closing them off.Dealing with any payroll issues following each payroll, locating, and correcting errors, and processing new payslips.Deal with employee queries regarding payslips, revenue, and PPS numbers navigating the payroll and ROS.ie systems to feedback accurate information.Be ready to undertake any other task that may be assigned to you by the Payroll Manager.LeadershipAbility to face difficulties, setbacks, and challenges.Ability to achieve trust within the organisation.Ability to maintain and implement policies that reflect the core values of the organisation.Ability to make responsible decisions by considering different ethical perspectives.ManagementAbility to work on own initiative with strong multitasking capabilities.Exceptional organisational skills with the ability to work to tight deadlines and prioritise tasks effectively.Strong interpersonal skills and the ability to communicate clearly with a range of different stakeholders. Presentation skills are essential.Excellent written communication skills with proven experience in a variety of written forms including policy documents, web content, correspondence and business cases.Attention to detail is essential.Minimum Requirements:• Ability to work as part of a team• Commitment to a high-quality service• Critical thinking and problem-solving skills• Negotiation, conflict management• Planning and organising, decision-making• Communication skills• Leading and influencing• Delegation, teamwork• Flexibility and adaptability• Energetic, hardworking, and discrete balanced with a tolerance for stress• Good IT skillsCIPD Qualification In Human Resources or similar desired.This list is not exhaustive but gives a clear indication of the scope and nature of the work. Other responsibilities may be added as the post evolves and develops.