HR Administrator

Job Title:                        HR AdministratorAccountable:                 Head of HRJob Type: Permanent, Full TimeHours:                             37 hours per weekBlackrock Clinic is the leading and longest established private hospital and clinic in Ireland. Since it opened in the mid-1980s, the clinic has consistently built an unparalleled reputation in new high-tech surgical procedures, medical treatments, and ground-breaking diagnostics. Blackrock Clinic is now part of Blackrock Health private hospital group along with the Hermitage Clinic, Galway Clinic, and Limerick Clinic, some of the most advanced hospitals in Irish private healthcare. As a JCI accredited hospital, Blackrock Clinic is a progressive and pioneering hospital in which care for the patient is central to everything we do.Role Purpose:  To provide HR assistance, advice and support to the hospital Qualifications, Requirements:Primary degree in Human Resources/Business Studies or equivalent is desirableMinimum of 6-12 months’ experience of administration experience.Exceptionally strong attention to detail, accuracy in work is essential.Consistency in meeting deadlines and ability to juggle high volume and competing priorities.Proficient in all Microsoft Office programs is essential, and experience in using a HR database would be an advantage KEY RESPONSIBILITIES:As part of the HR operations team to provide HR assistance and support to the HR team, managers, and staff.Manage HR records and filing and data input and to do general administration tasks. To manage HR files on the HR Information System Deal with HR queries on a daily basis by phone and email and provide helpdesk support.Support recruitment and to work closely with the Talent Acquisition Team and to provide support on pre-employment processes. To liaise with candidates setting up interviews and giving feedback where required. To post roles on the HR Occupop candidate management system, manage correspondence, and to assist with screening and coordinating of the recruitment process.Assist with issuing and circulating Human Resources policies and procedures throughout the hospital.  Work on process improvement developing the HR Information System and to become a Super User of the system (TMS)Assist with developing BI reports on KPI’s for the group e.g., staff turnover etc. Assist with developing and content for the company sharepoint site helping to create the company Intranet.Any other duties as required. PURPOSE OF THE ROLEWork closely with HR colleagues and to work as part of the Human Resources Team to deliver on the People strategy and providing overall HR support to the hospital.Help maintain high standards of employee communication and help drive change through organisation when required.Provide timely responses to all queries and to promote the culture and values of the organisation.Assist in the promotion of wellbeing and to help to achieve the KEEPWELL award in 2021.Prepare offer letters and contracts of employment in accordance with requirements and help with the pre-employment process.Maintain up-to-date personnel files on all staff both online and paper and to be proficient in the TMS systemWork closely with payroll to ensure correct changes are processed monthly and systems updated.Assist with developing online onboarding processesMonitor probation periods and ensure correct process are followed.Monitor benefit entitlements and circulate information as required eg Pension.Support with training officer for orientation and training needsMonitor temporary contracts / fixed term contracts and advise Heads of Departments a month before expiry. Maintain confidentiality at all timesWork closely with Quality Department with regard to Health and Safety compliance, to attend JCI meetings and to ensure HR department is JCI compliant COMMUNICATION SKILLSCommunicate in a manner that avoids antagonism, reduces conflict and prevents undue anxiety.Recognise limitations and seek assistance where necessary.Attend and contribute to appropriate meetings.Accept constructive advice when appropriate.Report all incidents immediately, which may adversely affect a patient, colleague or the Blackrock Clinic. GENERAL EXPECTATIONSSupport the philosophy, objectives and goals of Blackrock Clinic.Observe the appropriate lines of authority.Maintain strict confidentiality regarding all patients and the activities of Blackrock Clinic.Demonstrate flexibility by assisting in all areas of the hospital/clinic as required.Participate in developing and providing quality care within Blackrock Clinic.Continue to develop personal knowledge and skills and seeks outside educational opportunities.Is always punctual on duty.Flexible attitude to changing work practices.Why work at the Blackrock Clinic?At the Blackrock Clinic, we are passionate about our people and believe in their development and growth. As a member of the team you can benefit from:  • Competitive salary• Onsite parking• Pension• Annual bonus*• Discounted café• Sports and Social club• Employee Assistance Programme• Discounted onsite pharmacy Please Note:Job descriptions are a reflection of the present service requirements and may be subject to review and amendments to meet the changing needs of the service. Please note that we reserve the right to close this vacancy early if sufficient applications are received.Blackrock Clinic is an Equal Opportunities employer, and we are committed to creating an environment that promotes equality and dignity at work. Blackrock Clinic is committed to providing reasonable accommodation when needed. Please advise if you have particular requirements, so that we can look into arranging reasonable adjustments to the recruitment process. You can contact us at recruitment@blackrock-clinic.com It is essential that you have valid work permission for the Republic of Ireland to take up employment for this position, or in the case of critical skills, you must be eligible for a work permit.