HR Administrator

Blackrock Health Hermitage Clinic is a private hospital providing a full range of medical and surgical care across a broad spectrum of specialities. The HR Department provides a range of strategic and operational services and this role is important in making a significant contribution, developing and maintaining best practice for the Hospital. Key Responsibilities:Act as first point of contact for employees and managers for all HR queries via the phone, HR Inbox and in person queriesProactively resolve HR queries and triage queries to team membersEnsure that the HR system (TMS) and HR files are kept up to date, accurate and complying with legislationSupport the HR team and managers with administration of performance management process (probations and annual appraisal)Ensure all employees are enrolled on the hospital ELearning platform Upload training records on TMS in conjunction with the Learning & Compliance PartnerOversee HR invoices - printing, seeking approval, scanning and sending to Finance for paymentWork with HR Business Partners to ensure absences are recorded on HR system (TMS) and all documentation is uploaded to meet payroll deadlineManage covid swabbing (booking appointments and notification of results) Super user of DocuSign- maintain system and set up new templates and formsScanning and filing all documents for HR Team and uploading documents on TMS as and when requiredSupport the HR Team with administrative tasks as and when requiredCover tasks for Recruitment Team when neededTo exercise discretion and maintain confidentiality at all timesAssist in ad-hoc HR projects Essential CriteriaRelevant 3rd level qualification2+ years’ experience in a HR role Experience with a HR systemStrong knowledge of employment legislationRelationship managementProactive/Can do attitudeAccuracy/attention to detailIT Skills - HR systems and MS OfficePlanning and organising skillsStrong written /numerical/analytical skillsFlexibility/adaptabilityCommunication and interpersonal skillsTeam playerWhy work with usThe Hermitage Clinic are passionate about our people and believe in their development and growth. As a member of the Hermitage Clinic team you can benefit from: Competitive salaryAn Education Support ProgrammeDevelopment opportunitiesOpportunities for career progressionAccess to a Pension SchemeSubsidised RestaurantFree staff car parkingEmployee Assistance ProgrammeLife AssuranceThe Hermitage Clinic is an Equal Opportunities Employer with a strong commitment to diversity, inclusion and equality at all levels of the organisation. If you require assistance due to a disability during the recruitment process, please email hr@hermitageclinic.ie