Facilities Coordinator

The CompanyNeylons is a Facility Management Company providing services all over Ireland. Our growing company prides itself on training and development available to all staff. We offer flexibility, career progression and a competitive start rate.We are looking for an experienced Facilities Coordinator in Shannon, County Clare.Overall Purpose of the JobAccurately and efficiently manage and co-ordinate aspects of various elements of a contract. The Facilities Coordinator will work closely with an existing team, headed up by a manager, to ensure the smooth running of these contracts. Services include Facilities Management, Hard and Soft Services, staff management, ad-hoc projects and back off administration (updating CAFM, KPI deliverables, reporting).  Main duties and responsibilitiesBe a hands on Coordinator assisting staff in executing duties as outlined on PPM and reactive Work Order requests.Ensures the timely execution of all Work Orders, within the permitted parameters.Ensure Key Performance Indicators are being achieved, escalating known issues to account managerReview and approve sub-contractor invoices and verify works done (reports & dockets)Ensure Service Inspections are carried out in detail, documented and executed in a timely and efficient manner.Co-ordinate all contractors that attend site and ensure all the relevant documentation is in place prior to the work commencing.Knows and ensures consistent compliance with companies Health, Safety & Quality policies and procedures.Ensures efficient management of all utilities, monitor and document consumption levels.Ensures efficient stock management and maintains sufficient levels of cleaning chemicals and consumables.Ensures high standards of cleaning are maintained at all times in accordance with the company cleaning policy.Ensure efficient management of the Asset register. Ensuring all damaged FF&E is recorded and reported.Ensure any accidental and willful damage is recorded and reported promptly.Qualifications and ExperienceA minimum of 3 year's experience coordinating Hard and Soft Facilities Services.Experience in managing peopleExperience with KPIs and client interactionsA qualification in Facilities Management preferably or suitable qualification in a business or technical field.Manage Time and Attendance records, manage and sign off on Annual leave requests, manage sick leave, staff queries.Manage staff training through Human Focus.Be an Apleona ambassadorAbility to work under pressure to tight deadlines Must demonstrate a flexible approach to workProviding accurate monthly reports on staff issues, PPM’s and reactive works on a monthly basisWe are happy to hear from anyone with the required skills and experience.Please fill up the application and upload your CV if you wish to apply.