Executive Officer, Human Resources Unit

The Executive Officer’s primary role is to contribute to the delivery of an efficient and effective service to the public and to colleagues in the Adoption Authority. An Executive Officer critically analyses and uses good judgment and decision making on a daily basis. The Executive Officer is an important part of the team with some supervisory duties.The Executive Officer in the Human Resources Unit is expected to be responsible for and to take ownership of tasks and bring them to a satisfactory conclusion through the effective organisation, allocation and supervision of work. This junior management role is varied and requires the role holder to be flexible, capable of working to tight deadlines while also being committed to delivering quality results. The purpose of the role is to provide high quality HR services in a wide range of areas including recruitment, payroll, pension, learning & development and implementation of HR policies and procedures.Duties and Responsibilities Reporting to the Higher Executive Officer in Human Resources Unit, the Executive Officer will be responsible for:Support day today HR operations activities, ensuring efficient and effective delivery of HR services;Support the implementation of HR policies and procedures;Respond to employee queries coming to the HR unit in an efficient and professional manner;Provide support to the HR manager in relation to Payroll and Pensions administration, including collecting and compiling payroll data, implementing salary and pension adjustments, higher scales, increments and deductions.Assist with recruitment processes, including liaising with external recruitment partners, setting up interviews, issuing relevant correspondence, reference checking and issuing contracts of employment etc.;Assist with the administration of Performance Management documents; processing of all training requests;Source and book training programmes, correspond with attendees, maintain accurate training records;Monitor and manage time and attendance system; and various leave entitlements in line with relevant circularsMake suggestions for improvements to activity and procedures across the HR function;Arrange, schedule and support meetings including taking minutes and assisting the HR Team in the drafting of reports and proposals;Provide support to Clerical Officer with general HR administration;Any other duties as may be assigned from time to time.For more information, please see Vacancies section on the Adoption Authority website Adoption Home