Clerical Officer Grade III Children’s Disability Network Team, South Mayo

Clerical Officer Grade IIIChildren’s Disability Network Team, South MayoCastlebar, Co Mayo  Contract 21 hours per week - Monday to Friday 9-1Reference Number 2024-209Closing Date – October 13th, 2024 Application DetailPlease apply using current C.V.Further information is available by contacting: Aine Vesey, Children’s Disability Network Manager South Mayo Tel: 086-7966391 Email: Aine.vesey@hse.ie or Mary Roughneen, Staff Officer Children’s Disability Network Team South Mayo Tel: 087-4589985 Email: mary.roughneen@hse.ie Job Brief (full job description attached) To provide a wide range of reception and administration supports to the Children’s Disability Network Team. Qualification & Other RequirementsLeaving Certificate mandatoryAdministration Qualification desirableMinimum 3 years previous experience of working in a busy administration role is requiredExperience of working in clinical settingCompetent and proficient in the use of MS Word / Excel & DatabasesConfidentiality is a key requirement for this roleAbility to work under pressure to meet deadlines Other RequirementsFull driver’s license is essentialAll applicants will be subject to Irish Garda Vetting & Reference checksAll applicants from Countries outside the E.U. will be required to provide relevant work authorization to take up employment in the Republic of Ireland. This must be submitted along with the ApplicationAll applicants will be required to access Overseas Police Clearance if they have lived outside of the Republic of Ireland or Northern Ireland for more than 6 months since the age of 18 yearsSalary ScaleClerical Officer Grade III (Scale Range €25,318 to €42,805 per annum) Employment Benefitso  Competitive salaryo  Pension and Life Insurance Scheme o  Annual leave in excess of statutory entitlemento  Premiums including anti-social payments on residential rosterso  Dedicated learning and developmento  Flexible working opportunities o  Staff initiatives e.g. Employee Assistance Programme, Bike-to-Work Schemeo  Sick pay scheme  JOB DESCRIPTIONJob: Administrator Grade IIILocation: Children’s Disability Network Team Castlebar, Co. MayoHours of work: 9am – 2pm Monday to FridayContract Type: 1 Year Fixed Term ContractReporting to: Children’s Disability Network Manager & Staff OfficerJob Brief:To provide a wide range of reception and administration supports to the Children’s Disability Network Team.Qualification & Requirements for the RoleLeaving Certificate mandatoryAdministration Qualification desirableMinimum 3 years previous experience of working in a busy administration role is requiredExperience of working in clinical settingCompetent and proficient in the use of MS Word / Excel & DatabasesConfidentiality is a key requirement for this roleAbility to work under pressure to meet deadlines Duties:Provide administrative supports to the TeamProvide all necessary administration supports to teams and clinics to include typing of meeting agendas, team minutes and IFSP’s, updating the management Information System and soft copy records in this regard and any other administration supports as requiredProvide typing services to support general clinic administration to include: Letters, reports, submissions, mailings, memos, agendas, minutes (to include attendance at meetings as required), and any other correspondence as delegatedAssist with the preparation of files as requested under FOI and GDPREstablish and maintain efficient office practices as to support the efficient workings of the CDNTMaintain effective filing and archiving (hard and soft copies) of all Service/Service user recordsBecome proficient in the use of the HSE Service Owner Management Information System and other relevant databasesProcess and issue consent packs to all referralsProvide switchboard support by answering the phone and directing queries to appropriate members of the team.Responsible for informing families (via telephone and post) of scheduled appointments.Responsible for ensuring that Covid-19 protocols are followed.Responsible for management of outgoing and incoming post (i.e. logging same in database, distributing incoming post).Photocopy and scanning.Provide support to clinicians prior to assessments by booking assessment rooms adequate for purpose and ensuring the assessment room is ready (i.e. chairs, mats, equipment).Complete tasks with high levels of attention to detail.Understand and work within CDNT code of confidentiality.Communication Ensure that good, clear and respectful communications and relationships are developed and maintained with children and families, colleagues, CDNM & colleagues.Training and Development To participate in training programs and other developmental needs as identified by the Children Services Manager & Western Care. Flexibility The appointee is expected to have a high level of flexibility, and a willingness and ability to develop new approaches to their work as service needs require. Duties and responsibilities of any post in the services are likely to change with the ongoing needs and developments of the services and the changing hopes and expectations of individuals supported by the Services.The appointee will be required to carry out such other duties appropriate to their employment as may be assigned to him/her from time to time. Confidentiality: CDNT has a code of confidentiality. All staff working within CDNT are bound by the code of confidentiality.All information that is obtained through work with children, their families and carers is strictly confidential and must not be shared outside the CDNT unless acting on the instructions of the CDNM.GDPR compliance, In the course of carrying out the duties of this job and working with others which will include but is not limited to compliance with all GDPR policies and procedures, attending all GDPR training sessions, ensuring personal responsibility for implementing safeguards and measures as directed, to minimise exposure to breach GDPR.Salary ScaleClerical Officer Grade III – Scale Range €25,318 to €42,805 per annumInformal Enquires to: Aine Vesey Children’s Disability Network Manager South MayoMobile: 086 7966391 Email: aine.vesey@hse.ie  Mary Roughneen Staff Officer Children’s Disability Network Team South MayoMobile: 087 4589985 Email: mary.roughneen@hse.ie