Technical Contract Support Manager

With 50+ years of experience and expertise, Apleona is part of a global business providing integrated facility management services across Ireland. We offer flexibility, career progression and a competitive start rate.We’re looking for a highly organized and proactive Facilities Support Administrator to join our growing Facilities Management team. This role is fully remote (based in Ireland), supporting a number of Facilities Managers with a variety of essential operational and administrative tasks.You’ll play a vital role in ensuring smooth day-to-day service delivery, helping coordinate jobs, manage documentation, and provide outstanding internal support. If you’re detail-focused, tech-savvy, and thrive in a fast-paced environment — we want to hear from you!Working pattern: Monday-Friday flexible timesLocation: Ireland /Full-time, Permanent***Flexibility required***Main Duties and Responsibilities :You’ll support the FM Managers with tasks including, but not limited to:Preparing and issuing quotes for reactive and planned maintenance worksRaising purchase orders and tracking parts or materialsAssisting with monthly invoicing and billing supportLogging jobs into FM systemsAllocating jobs to engineers and monitoring completionChasing engineers, suppliers, or subcontractors for updates and reportsCompiling monthly reports and job trackersManaging compliance and documentation uploadsResponding to internal and client queries professionally and efficientlyScheduling meetings, calls.Creating and updating asset and job filesAssisting with timesheet tracking and job-related expensesCoordinating supplier onboarding or insurance paperworkAttending occasional in-person meetings with prior noticeRequirements:Excellent interpersonal and communication skillsUnderstand safe working practices and health and safety legislationAbility to work on his/her ownWell-organised and capable of prioritising own workFlexible, Honest and reliableEfficiency is a prerequisite for the role. This job description forms the basic requirements of your employment. This is not an exhaustive list and there may be occasions when you are required to perform duties outside the scope of your job description.