Accounts Payable Manager

Job Description: Accounts Payable Manager – Retail Industry Position Title: Accounts Payable Manager Department: Finance/Accounting Reports To: Finance Director/Controller Location:Avoca Head Office, KilmacanogueEmployment Type: Full-Time for initial 4 month fixed term contractAvoca operates in 13 locations across the country. After all this time, the ethos of Avoca remains the same. We cherish our time-honoured traditions, which have been lovingly passed down through several generations. Our skills might be steeped in a long and rich tradition, but our attitude is to look to the future. We are now heralded as one of Ireland’s most exciting retail stores, with a host of award-winning cafes, restaurants and food markets crammed with artisanal ingredients from near and far. Job Summary The Accounts Payable Manager in the retail sector oversees the efficient processing of all accounts payable functions, ensuring accuracy, timeliness, and compliance with company policies and regulatory requirements. This role involves managing a team, collaborating with vendors, and working closely with other departments to support the organization's financial health.  Key Responsibilities Accounts Payable Operations Supervise and manage the day-to-day operations of the accounts payable team, ensuring timely and accurate processing of invoices and payments. Oversee the reconciliation of accounts payable transactions and resolve discrepancies with vendors and internal teams. Ensure compliance with applicable tax laws, accounting standards, and internal policies. Monitor and manage the accounts payable aging report to maintain optimal cash flow. Team Leadership and Development Lead, mentor, and develop a team of accounts payable specialists, providing training and performance feedback. Allocate workload and set priorities to meet deadlines effectively. Foster a positive and collaborative team environment. Vendor and Stakeholder Relationships Build and maintain strong relationships with vendors and suppliers to ensure smooth payment processes. Negotiate payment terms and resolve disputes with vendors in a professional manner. Collaborate with the procurement, inventory, and other relevant teams to streamline processes. Process Improvement and Automation Identify inefficiencies in accounts payable processes and implement improvements to enhance accuracy and productivity. Work with the IT department to optimize the use of accounting software and systems. Stay updated on industry trends and best practices to recommend process enhancements. Reporting and Compliance Prepare and analyse accounts payable reports, including metrics on processing time, payment accuracy, and vendor performance. Ensure accurate month-end and year-end closing processes related to accounts payable. Support internal and external audits by providing necessary documentation and reports.  Qualifications and Skills Education: Bachelor’s degree in Accounting, Finance, or a related field is advantageous but not necessary.  Experience: 5+ years of experience in accounts payable, with at least 2 years in a leadership role. Prior experience in the retail industry is highly preferred. Technical Skills: Proficiency in accounting software (e.g., SAP, Oracle, QuickBooks) and Microsoft Excel. Familiarity with ERP systems and process automation tools is an advantage. Soft Skills: Strong analytical and problem-solving abilities. Excellent communication and interpersonal skills. Ability to prioritize tasks and manage time effectively in a fast-paced environment.  Key Competencies Attention to detail and accuracy. Leadership and team management skills. Vendor relationship management. Process optimization and continuous improvement mindset.