Ideally OSWESTRY based. Can be Shropshire based. Must be in Oswestry office on a Friday & when covering Oswestry holiday and sickness requirementsFunction:To ensure accurate and timely administration (group Logistics costs recharge allocation) and due diligence for ABPUK LogisticsRole Summary- Main Duties & Responsibilities;1) ABPUK Logistics physical and electronic administration 3pl due diligence & conformity control. Oswestry recharges & costings2) Provide Thursday/ Friday support for Oswestry Groupage operation. 3) Provide cover for Oswestry Groupage operation. Will receive support on these occasions Key Responsibilities; A) Group invoice spend allocation for central payment and split1. Any central purchases allocation as applicable 2. Oswestry costs;a) Transportb) Customs Import and Exportc) Veterinaryd) Warehousinge) Loading hoursf) Administration/stationeryB) Conformity 1) ABP Group Logistics authorised Supplier numbers ahead of trading. Subject toa) BSO Finance supplier formb) Credit check (LH to evaluate supplier status)c) Appropriate licences (Cat3/BRC etc)d) Insurances GIT etce) COPE details Size, chambers, temp ranges & blast freezersf) Signed HOA/SLAg) Check with all sites GM/ FC’s if any new suppliers taken on in past 4 weeks. Suppliers on RAG scoreh) One week of discovery Red. One month amber. FC’s & Gm’s on escalation2) Third party quarterly HOA database checka) Cold Stores. COPE on file. Including AON insurer auditsb) Ambient warehousesc) Haulier Agreements3) Group Logistics agreementsa) Group VETb) Export agents. Inc letter of Authorityc) Import agents. Inc letter of Authorityd) Crate wash & admin control. Inc standards and Specificationse) Material Handling Suppliers4) Security a) Site & Group security agreementsb) Ethical Trading Initiative (ETI) Compliance IE overtime & overtime authorisationc) Officers signed off ahead of deployment including Animal Awareness database 5) Material Handling Equipment (MHE) requisition numbersa) STR POb) Contract hire equipment requisitionsc) Exceptional cost requisitions (damages)6) Central planning for holidays through ABP “Peoples Portal” databasea) Requestsb) Approvalsc) Sicknessd) Unauthorised absences 7) Costingsa) Month end Groupage Reportb) Daily update to Cost Summary Sheet 8) UK Academy Administrationa) Liaise with Logistics Manager for all new ABP staff studentsb) Liaise with UK Academy on costs and registration of new studentsc) Support students with initial login details and familiarity of course content and requirementsd) Continued support throughout their learning and support to pass rate or above 9) EORI Rebate 10) Customs AEO & compliancea) Site non conformance recordingb) AEO adherencec) TSS status 11) Provide cover for Oswestry Groupage operation.Holiday & non planned exceptional 12) Costings 13) UK Academy Administrationa) Liaise with Logistics Manager for all new ABP staff studentsb) Liaise with UK Academy on costs and registration of new studentsc) Support students with initial login details and familiarity of course content and requirementsd) Continued support throughout their learning and support to pass rate or above14) Customs AEO & compliance supportPerson Specification;Accurate & timely administration. Ideally transport and international trade.Practical experience of making declarations and handling all associated tasksDeveloped interpersonal, negotiating and persuasive skills.Ability to work within a fast paced varied environment.2 years experience of cool chain distribution operations and 3PL and transport administration in a complex, international FMCG environmentHighly developed functional knowledge of Logistics best practice exposure or understanding.Developed interpersonal and persuasive skills. Tenacity and attention to detail.Proven track record of working within a dynamic cross function team and effectively working with 3pls.
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